Position Summary

The Senior Events & Program Manager is responsible for managing, planning, and coordinating events and programs in coordination with the budget. Responsibilities include pre-planning, committee management, interdepartmental coordination, onsite event logistic execution, post event wrap up. The ideal candidate is a creative, detail-oriented professional who can work collaboratively in a fast-paced environment while managing multiple projects.

Essential Duties & Responsibilities

• Serve as lead and/or support for organizational events such as:

- Signature Programs:

· Sacramento Speakers Series

· Annual Dinner & Business Awards

· Cap-to-Cap

· Study Mission

- Membership, Foundation and/or PAC events

• Develop, maintain and implement efficient procedures and processes for successful organization and coordination of the event.

• Ensure that an event plan is prepared and regularly updated for each event.

• Ensure event information is posted online and is maintained for accuracy.

• Ensure event information is provided to the communications department in a timely manner, is accurate and up to date, both in printed materials and online.

• Submit information (Dates/Prices/Location) to be included in the publications, e-newsletters, updates and Website.

• Help plan and manage event budgets and ensure budget goals are met.

• Prepare financial recap and assist in pursuing unpaid invoices.

• Help identify sponsorship leads, targets, stay informed of sponsorship activities, tracking, etc.

• Assist in the preparation of event timelines, scripts, and onsite program and visual elements.

• Work to ensure database information is collected at each event and transferred for marketing and member development purposes.

• Determine on-site event staVing needs and oversee Metro Chamber staff & volunteers to assist with onsite execution.

• Develop and maintain alliances with partners, including vendors, sponsors, contributors, members and volunteers.

• Keep thorough and accessible records for event management.

• Ensure master calendar and new event information is consistently up to date.

• Maintain good care and management of event supplies and inventory.

• Perform other duties as assigned.

Compensation & Benefits

The Sacramento Metro Chamber provides a competitive compensation and benefits package, including:

• Vacation & Sick Leave – In accordance with Federal/State laws.

• Holidays – Up to 13 paid holidays annually in addition to vacation time.

• Health Benefits – Medical, Dental, and Vision plans (Currently 75% employer paid).

Life Insurance (Currently 100% employer paid). Employer portion may vary.

Dependent coverage available at employee expense.

• Retirement Plan – Entry into 401(k) plan after 90 days.

• Technology Support – Monthly cell phone allowance provided.

• Parking – Secure parking paid by employer.

• Professional Growth – Opportunities for skill development, networking, and career

advancement.

Education and/or Experience

Education Required:

• Bachelor’s degree or equivalent certification in hospitality & event management or relevant experience

Experience Required:

• 3-5 years of event or program management

• Strong organizational skills with the ability to handle multiple events simultaneously

• Strong written, interpersonal and verbal communication skills

• Proficiency in MS Office Suite (Word, Excel, PPT) and database management

• Ability to manage multiple projects and events with deadlines in a fast-paced environment.

• Occasional flexibility with schedule and ability to meet unusual or long hours

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, and reach with hands and arms, use finger movements, handle, or feel. Occasionally, the employee may be required to climb, balance, stoop, kneel, crouch, crawl, or lift and/or move up to 20-25 pounds. Must be able to observe details at close range and communicate information and ideas so others will understand.

Diversity & Inclusion

The Sacramento Metropolitan Chamber of Commerce is committed to an inclusive and diverse team and is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.

How to Apply

Interested candidates should submit:

• Resume

• Cover letter (optional)

Send applications to Dylan Higgins at dhiggins@metrochamber.org